ADA-Compliant Meeting Records.
Built for Your Community.
CivicMeetings.us gives your clerk or administrator a complete system to publish accessible meeting records — agendas, minutes, video, and documents — without hiring a developer or compliance consultant.
- Complete, standards-compliant meeting pages
- ADA-ready document templates built in
- Accessible video with AI-assisted captioning
- Works with any existing website
Up and Running in Days, Not Months
No developers. No consultants. No complicated setup.
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Choose Your Plan
Select the tier that fits your town's size and budget. Get instant access to the full system. -
Set Up Your Page
Add your logo, town name, and color. Your dedicated meeting records page is live in minutes. -
Use the Templates
Download your agenda and minutes templates. Every document your staff creates is ADA-compliant from day one. -
Publish with Confidence
Upload materials, complete the compliance checklist, and publish. Your community has full, accessible access.
A Complete Compliance System,
Not Just Another Tool
Every element of a compliant public meeting record — handled, documented, and ready for your community.
Complete Meeting Pages
Agenda, minutes, video, and attachments organized on one accessible, standards-compliant page. Everything your community needs, in one place.
ADA-Ready Document Templates
Pre-structured Word and Google Docs templates with correct heading styles built in. Staff fill in the content — compliant PDFs come out automatically, every time.
Accessible Video Records
AI-assisted captioning workflow with a step-by-step process any staff member can run. Includes transcript generation and accuracy review before publishing.
Built-In Compliance Checklist
Staff complete a documented attestation before any meeting record publishes. Every check is timestamped and stored — a paper trail of good-faith compliance effort.
Works With Any Website
Your dedicated page at yourtown.civicmeetings.us works standalone or embeds into any existing site — Drupal, WordPress, Squarespace, or anything else — with one line of code.
Always Current
Platform-wide updates roll out automatically as DOJ regulations evolve. When compliance standards change, your system updates — no action required from your staff.
Simple, Transparent Pricing
A single DOJ complaint can cost a municipality $10,000 or more. CivicMeetings.us eliminates that risk for a fraction of the cost.
Launch
Everything your staff needs to get fully compliant and stay that way — at your own pace, on your own schedule.
- Your dedicated meeting records page
- Complete compliance system and workflow
- ADA-ready document templates (Word + Google Docs)
- AI captioning workflow guide
- Compliance documentation kit
- 90-day email support
- Platform updates as regulations evolve
Together
Everything in Self-Guided plus we build your first live record with you, you're never stuck. We walk your staff through the full system together.
- Everything in Self-Guided
- 90-minute live onboarding session
- Staff walkthrough of captioning workflow
- Compliance checklist review with your team
- First meeting record set up together
- 30-day priority support after launch
We handle everything. A full year of records brought into legal compliance. Your existing video backlog gets captioned (up to 24 meetings), your system is fully configured, and your staff is trained and ready.
- Everything in Launch Together
- Backfill of existing meeting video captions (up to 24 meetings; additional at $95 each)
- Full system configuration by our team
- Staff training session (up to 3 staff members)
- Compliance documentation signed and filed
- 60-day priority support after launch
Accessibility isn't a one-time project. Your launch sets up your records to meet WCAG 2.1 AA; the Maintenance Plan keeps that system running. Each month we host your records page, publish the meetings you send us using our accessibility-focused workflow, and keep your templates and process current as standards and guidance evolve.
Required to keep your records published and hosted. Covers up to 2 public meeting bodies (for example, Town Council and a Planning Board). Cancel anytime before your annual renewal.
Common Questions
Does this work with our existing website?
Yes. CivicMeetings.us is a hosted system that works independently of your website. Your meeting records live at yourtown.civicmeetings.us and can be linked from or embedded into any existing site — regardless of what CMS it runs.
Do we need a developer to set this up?
No. The system is designed for clerks and administrative staff, not developers. If you can upload a file and fill out a form, you can run CivicMeetings.us. The Guided Launch tier includes a live setup session if you want hands-on help.
Can AI automatically make our PDFs compliant?
Not reliably — and we won't pretend otherwise. Genuine PDF accessibility requires correct document structure from the start. Our document templates solve this at the source so every PDF your staff creates is compliant before it's ever uploaded.
What happens to our data if we cancel?
Your meeting records are retained for 90 days after cancellation so you can export everything. We never delete records immediately — public meeting records are important documents and we treat them that way.
Does this cover all our ADA obligations?
CivicMeetings.us addresses the public meeting records component of your ADA digital accessibility obligations. Your website as a whole has additional requirements. We focus on doing this one thing exceptionally well.
What if regulations change after we sign up?
Platform updates roll out automatically to all clients as DOJ guidance and WCAG standards evolve. The Maintenance Plan specifically includes compliance monitoring and proactive updates when the landscape shifts.
Stop worrying about compliance.
Start serving your community.
Your residents deserve full access to their public records. CivicMeetings.us makes that happen — without the complexity, the legal exposure, or the consultant fees.
Get Started TodayQuestions? Email hello@civicmeetings.us — we respond within one business day.